Personal wedding planning checklist and assistant

wedding planning checklist, Hypley

Written by Michael Manley
7 min Read

wedding planning checklist, Hypley

Get step by step emails on each goal you need to achieve for your wedding.

Wow you must be really excited If you are starting to plan your wedding. Don’t worry about reading this long wedding planning checklist, just browse it and sign up to our Virtual assistance and we will message you at every stage what needs to be done and a list of local partners that make it easier. You don’t need to run around, they will come right to you. We have saved couples, months on making their wedding journey easier by assisting on their wedding planning.

Sixteen to Nine Months Before

  • Start a Wedding Folder or Binder: Begin leafing through bridal, lifestyle, fashion, gardening, design, and food magazines for inspiration.
  • Work out your budget: Determine how much you have to spend, based on your families’ contributions and your own.
  • Arrange for in-laws to meet: If your parents haven’t met yet, it’s a good time to make it happen.
  • Pick your wedding party: As soon as you’re engaged, people will start wondering who’s in.
  • Start the guest list: Make a headcount to use throughout your wedding planning process, with columns for contact info, RSVPs, gifts, and any other relevant information. Make sure to think about each individual and how much they mean to you, the harsh truth is weddings are costly. This will help with choosing a venue much easier.
  • Reserve your date and venues: Decide whether to have separate locations for the ceremony and the reception, factoring in travel and photography. 
  • Confirm your ceremony and pay a deposit: Consider the weather and other options if needed.
  • Book your officiant: Book a celebrant that you feel connected to, go and meet them and talk to them. They will be the closest to you in the most special moment of your life.
  • Research Photographers, Bands, Florist, and caterers: Note down their contact information in your bind. We will send you the best partners that are available for your date, you can view them at any time on hypley.com.
  • Wedding planner: Find a wedding planner to help you on your day. Our local wedding planners will reach out to you and answer all the questions you may have.
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wedding planning checklist, Hypley

Eight Months Before

  • Hire the photographer or the videographer: Build a connection with the photographer or videographer. They will normally ask to take you to lunch to know your expectations. Some have different types of styles for shooting a wedding.
  • Organize payments: Decide on which family sides are paying for what so they have time to save.
  • Book the entertainment: Start checking out hypley entertainers videos and how they perform, then reserve your favorite. 
  • Meet Caterers: If your wedding choice doesn’t offer its own catering service, you will get a list of local caterers via email anyway.  You will be able to start discussing about what you would like and other info straight away.
  • Purchase your dress: Have you been staying up to date and attending expos, you’ll need to schedule time for at least three fittings. Veil can be postponed for another 2 months.
  • Reserve your hotel rooms for out of town guests:  Pick three hotels with different prices close to the reception venue. We are currently working with agencies like Airbnb to be able to offer discounts.
  • Reserve your date and venues: Decide whether to have separate locations for the ceremony and the reception, factoring is travel and photography.
  • Book your officiant: Book a celebrant that you feel connected to, go and meet them and talk to them. They will be the closest to you in the most special moment of your life.
  • Research Photographers, Bands, Florist and caterers: Keep their contact information in your bind. We will send you the best partners that are available for your date, you can view them at any time on hypley.com.
  • Throw an engagement party: Some people use this as the chance to invite people they couldn’t to their wedding to let them know they are still loved. Some also use this moment to test some attendees if they get along or if someone makes a mess.
  • Launch a free wedding website:  We will put together a wedding site for you. All you need to do is supply the content through this form. 
  • Example site: Michael and Justines Wedding. Yep that’s our wedding invitation page! If you want some extras like a video, we would be happy to do it for you.
  • Start keeping an eye out for wedding rings: When your are going to the mall or looking online. Just pop in and see what they have to offer, it will save your time down the track.
wedding planning checklist, Hypley

Seven to Six Months Before

  • Select and Purchase Invitations: Hire a calligrapher, if desired. Addressing cards is time-consuming, so you need to budget accordingly. There are also other great places like Etsy and other places, where you can send a list of all the guests and they will do it. Visit our invitations blog and scroll to the bottom.
  • Start planning your honey-moon: Make sure your passports are up to date while planning wedding. Are you an adventurer who loves to travel on holidays or would you rather kick back next to the beach and swim with dolphins.
  • Shop for bridesmaid dresses: Allow at least seven months for the dresses to be ordered and sized.
  • Meet with the celebrant: Map out the ceremony and confirm you have all the documents required for the wedding.
  • Send save-the-date cards: Send an email, Typeform invitation or actual save the date cards out. We have found people are using electronic methods in 2019 to save money and because you can create some creative visual invitations online.
  • Reserve structural and electrical necessities: Book portable toilets for outdoor celebrations, extra chairs if you need them, lighting components and so on.
  • Choose your wedding cake and order it: By now you should have received multiple wedding cake messages and pictures from local suppliers. Or you might have found yourself browsing cake makers on Hypley. Some people opt for different flavours per tier for more variety.
  • Book a Florist: Florists are able to serve multiple clients on given days, which is why you don’t have to be stressed about engaging one. Make sure you know what your wedding palette will be.
  • Arrange your transportation: Consider limos, horse trolleys, town cars or classics. Everyone has their own different taste on what car they want to hire. Make sure you and your partner both communicate on which vehicle you want to hire.
  • Start composing a day of time-line: Starting doing a schedule of event and slot in each component through the day. From cutting the cake, first dance etc.
wedding planning checklist, Hypley

Five to Four Months Before

  • Select and Purchase Invitations: Finalize the invitation design and number of it instead of pushing to last month.
  • Start dieting:  If you want to start eating better and getting fit, now is the time to start doing so.
  • Book the rehearsal: Negotiate the cost and type of menu. If you’re planning to host a day-after brunch for guests. Book that restaurant/venue as well.
  • Check on wedding invitations: Ask your Etsy or other local supplier for samples of the finished invitations and revise them to suit your needs.
  • Select and order the cake: Some cake makers and bakers require a long planning period. You will need to attend around seven tastings before you commit to any bakers.
  • Send your guest list to the host of your shower: Be careful about which crazy friend you choose to be the host of your bridal shower. Who knows what you might be in for.
  • Purchase wedding shoes and start dress fittings: By bringing your shoes to your fitting, your tailor can make sure the gown is of the appropriate length.
  • Schedule hair and makeup artists: Check out our partners page to find some local wedding hairdressing experts. Snap a photo at each of them so you can compare results.
  • Choose your music: What’s your favorite song? What should be playing when the wedding party is announced? Keep a running list of your do’s and don’s. Talk to some of your guests and ask them what type of music they are into. Music is one of the key components of a wedding, keep it classic. This isn’t a rave. Submit your wish-list.
  • Finalize Caterer and reception details: Include the menu choice, drink choice and timings.
  • Select gifts for bridal party: If you would like to gift your brides for being there for you and helping you then now is the time.
  • Reserve your Suite for wedding night: If you haven’t already, reserve your wedding night accommodation.
  • Select gifts for each other: Grab your partner, you have made it this far! Go out for a relaxing dinner and buy each other a tiny gift. Relax.
  • Choose and put wedding rings on hold: It’s best to go to a jewelry store and choose together. Consider your engagement ring, By now you should have popped into at least 7 different jewelry store and have a good feeling of which ones you do and don’t like.
  • Finalize Guest list: Consider plus-ones and extras, it can add up to be quite costly. As a rule of thumb, meet them or only invite an extra if they are married couple. 
wedding planning checklist, Hypley

Three Months Before

So close, we hope our wedding planning checklist has helped you through this experience. We are always open to feedback, just simply respond to one of our emails.

  • Finalize flowers and menu : Taste testing is done, now finalize the food and flowers. These can be affected by seasons.
  • Order some cute desserts : Have a look at our dessert caterers for some little personalized cookies for your guests. Maybe even little gift baskets with little treats.
  • Make a list of the people giving toasts: Which loved ones that you trust would like to speak at your reception? Make sure they don’t have any embarrassing stories to tell.
  • Finalize : Decide what you would like to read at the ceremony and what each one will read. Also finalize the order of the ceremony and reception.
  • Purchase your undergarments: Schedule your second fitting for your big wedding day.
  • Print menu cards, if you like, as well as programs: You can send them electronically to save the wastage of money. Or you can print them off at office place or elsewhere.
  • Purchase the rings: This will give you time for resizing and engraving.
  • Choose an MC: We will supply you with some recommendations via email.
  • Send your wedding schedule to the  Partners: You can do up a document on Canva or google docs and just share the link to the partners via hypley or email. You can even let them edit it so they can write comments or help craft it together.
wedding planning checklist, Hypley

Two Months Before The Wedding

  • Meet the photographer: Talk with your photographer about what type of shots you would like to have, where and if they can recommend some  good places.
  • Send out guest invitations: Mail invitations six to eight weeks before the ceremony, setting the RSVP cutoff at three weeks after the postmark date.
  • Submit a newspaper wedding announcement: You will also be featured on Hypley’s newsletter of who is getting married this week.
  • Party time: Ask your maid of honor what she has planned and when.
  • Confirm Honeyroom reservations.
  • Note: Consider care or entertainment for kids at reception as a part of wedding planning. Maybe plan for your doggy to come visit on the day as well.

One Month Before the Wedding

So close, we hope our wedding planning checklist has helped you through this experience. We are always open to feedback, just simply respond to one of our emails.

  • Enter Rsvp’s: Enter rsvp’s into your google sheets. Phone people who have not yet responded.
  • Rehearsal invites: Email your rehearsal invites.
  • Visit your dress maker.
  • Stock The bar.
  • Confirm all times in your google calendar.
  • Assign Seating: Draw out table shapes on a layout of the room. Or go into your venue and draw there. Write the names of female guests on sticky notes and then names of male guests on different colored notes so you can move them about without re-sketching. You may need an A2 paper for this.
  • Get your bridesmaids gifts ready for rehearsal dinner.

Week of the Wedding

This is the week you have a wedding planner organized to take the stress off.

  • Delegate small tasks: Choose someone to bustle your dress, someone to carry your things, someone to be in charge of gifts (especially the enveloped sort), someone to hand out tips, and someone to be the point person for each vendor.
  • Send your google sheet to your close friends: Include every member’s contact information, along with the point people you’ve asked to deal with the partners, if necessary.
  • Spa treatment: Make an appointment for pedicure and treatment before the wedding or earlier that week.
  • Book in nails for two days before the wedding. Also, book in any other appointments you may not have yet.
  • Check in one last time with some of your partners.
  • Break in your shoes.
  • Pack for your honeymoon.
• HYPLEY | Your celebration made easy •

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wedding planning checklist, Hypley
wedding planning checklist, Hypley
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wedding planning checklist, Hypley